Construction and Maintenance Administrative Assistant


Reporting to the Manager, Construction & Maintenance, the position will provide primary administrative and order desk support for the Home Office, its subsidiaries, and Member- Owner Co-ops in accordance with the operational service strategies established to support the business needs and goals; while meeting or exceeding established departmental service levels with the ultimate goal of providing highly available; secure; cost effective; and innovative products, programs, and services. As a member of the Operations Division and as a member of the broader organizational team, the position is instrumental in the delivery of continuous improvement efforts and a high degree of inter-company collaboration towards achieving and maintaining organizational customer service excellence.


• Record details of maintenance support calls, and perform problem resolution follow-ups as per defined service levels;
• Assist in the implementation and administration of the preventative facilities and vehicle maintenance programs for Member-Owner Co-operatives, and co-ordinate maintenance schedules to maximize safety and efficient operation;
• Coordinate travel and complete travel requisitions for contractors, and review and endorse expense reports submitted by contractors;
• Provide support for Home Office repairs and maintenance as required; may be required to perform general maintenance work;
• Support the preparation and updating of department documentation as needed;
• Administer and process departmental purchase orders, invoices, etc. with emphasis on completeness, accuracy, and timeliness;
• Liaise with suppliers dealing with property and distribution;
• Solicit quotes, and complete price checking for projects and programs;
• Coordinate with the Supply & Logistics department for sealift resupply, airline charter, winter road and regular shipment needs;
• Perform order and shipment tracking, with emphasis on frequent follow-up communications to stakeholders;
• Assist with project and departmental budget management efforts;
• Work closely with and assist other staff in the department / division to ensure daily, weekly and monthly deadlines are achieved;
• Provide backup support for the warehouse operations by performing forklift duties when required;
• Other duties as assigned.

Job Summary

Job Type:

Full Time



Date Posted: